ROA event for Racing Secretaries in Newmarket

The ROA will be hosting an informal social event for Racing Secretaries and Senior Staff at The Racing Centre in Newmarket on Monday 23rd October.

Secretaries are invited to attend between 1-3pm for a general discussion on ownership related matters and to share new ideas for the recruitment and retention of owners. There will also be the opportunity to discuss ways that the association can support secretaries in their daily communications with owners.

A selection of sandwiches, finger food and cakes will be provided.

Those wishing to attend please RSVP to Chloe Martin no later than Wednesday 18th October.


New reforms launched to improve ownership experience through simplified administration

The BHA has launched a package of reforms to modernise and simplify the administration of racehorse ownership. The measures will mean the task of ownership administration is more convenient, efficient and easy to understand, with the transfer of the registration and management process online expected to save owners thousands of hours a year of filling in forms. The simplification and reduction of ownership fees will also save owners thousands of pounds per year in total, with the types and number of ownership options simplified to mean there are now only five types rather than eight: Sole, Company, Partnership, Syndicate and Racing Club.

New and existing owners now have access to the new Racing Admin system, where a newly designed, intuitive ownership portal enables them to manage their ownerships online and keep up to date with their horses and ownerships. It also facilitates free access to a number of enhanced features such as the ability to search the race programme.

New registrations are also handled through the portal which will not only mean the process is more user friendly, but also ensures swifter turnaround time between submitting the forms and the approval of applications. The reforms benefit existing owners through the alignment of re-registration fees, which will now fall on one date in the year to reduce the drip feeding of charges and correspondence received.

A new code of conduct for syndicates has also been brought in, which highlights a number of basic requirements that all syndicate managers will need to ensure are met. These have been added to the Rules of Racing in order to protect syndicate members.

A dedicated ownership support team at Weatherbys is on hand to answer any questions and guide owners through the new portal. The team is available on 01933 304808 or via   If trainers are aware their owners cannot use or do not have access to the internet they should be asked to call the Ownership Team at Weatherbys, contact details as above.  To ensure owners are confident using the new Racing Admin system a programme of events has been compiled. The sessions will take the form of workshops, Q&As at racecourses and online demonstrations and will be staged across the following dates and locations:

26th September – Warwick Racecourse

4th October – Weatherbys, Wellingborough

12th October – Exeter Racecourse

16th October – BHA, London

BHA Licensing set to trial phone answering protocol

The BHA Licensing Department is implementing a series of initiatives to manage phone calls from trainers and jockeys.

This team currently answers 30 to 40 phone calls per day and the BHA’s analysis indicates that a large proportion of these calls are confirmation of submission and routine progress enquiries from applicants and interested parties. The least amount of calls are received by Licensing between 2pm and 4pm therefore this time has been chosen to ensure that applicants are still able to contact the team at the times most convenient to them.

From Monday 18th September the team will take phone calls only from 9am till 2pm and then 4pm to 5pm.

The above will ensure that a 2 hour period will provide an interruption-free period that can be devoted to the progression of licensing issues rather than dealing with routine telephone queries. During this period callers will be directed to the Licensing FAQS and Forms pages of the new website, they will also still have the option of emailing the Licensing Team.

Change of legal helpline number

With effect from 9am on Monday 25th September, the telephone number for business legal advice (non-employment) is changing to 0333 003 0159 (the current number, which is being replaced, is 01206 846143.)

This number should also be used for notifying the Legal Expenses Insurers, ARAG, of a claim and requesting a new claim form.   Alternatively a claim can be notified and a claim form requested by email from

The telephone helpline goes directly through to Knights1759 solicitors and you will be put through to a lawyer specialising in the area relevant to your call.

For employment matters, the existing helpline number 01488 71729 remains the number to call – this puts you through to Dawn Bacchus in the NTF office and if Dawn is unavailable will divert to Knights1759 solicitors.

Auto enrolled employees

Weatherbys will shortly be sending out the pension run statements for the Friends Life Aviva pension run for 1st September 2017.     If you have auto enrolled your employees please check the pension statements to ensure that no contributions are being collected for employees now in your auto enrolment scheme.   If there are any then please let Weatherbys know straight away before the contribution is sent to Friends Life for processing.

New Racing Admin Workshops and Visits

From next week, the BHA and Weatherbys will be staging the first in a series of events to help ensure trainers and their staff are confident using the new Racing Admin system ahead of the removal of the old Racing Admin site at the end of the year.

While the events are staged across the country, in the instance that you are unable to attend any of the sessions, or you require further support, please do not hesitate to get in contact via In addition to arranging separate visits, online demonstrations can also be staged to ensure that all trainers have the chance to raise any queries before the original system is replaced.


In September and October the BHA and Weatherbys are staging three workshops for trainers and their staff. The sessions, which will all start at 12:30pm and last just over an hour, will take place at:

11th September – British Racing School, Newmarket

19th September – Middleham Key Centre

9th October – The Queen’s Arms, Lambourn

The workshops will help guide you through the switch to the new site and if you are interested in attending please email to reserve your place.

Racecourse visits

In addition to these workshops, there will also be the opportunity for owners and trainers to ask questions about the new Racing Admin system and the ownership reforms at drop in sessions hosted on racedays across the country at:

18th September – Carlisle

19th September – Newcastle

26th September – Warwick

12th October – Exeter

Members of BHA and Weatherbys staff will be present throughout each meeting and there is no need to reserve a place. 

In the instance you have any questions please do not hesitate to contact the Weatherbys Ownership Desk on 01933 304808 or email

Successful rating appeal consolidates gallop valuation

We are pleased to report that another trainer has successfully appealed against a Valuation Office assessment for non-domestic rates. In valuing the All Weather gallop, the latest Valuation Tribunal decision used the precedent set by the Upper Tribunal’s judgement in the Hobbs v. Gidman appeal, which was supported by the NTF. The latest case involved a yard in the Midlands so to ensure the Hobbs precedent was applied on a regional basis, the NTF funded supplementary Counsel’s opinion.

Bill Simpson acted for the trainer and has a number of other appeals pending where the Hobbs case sets the precedent. You have until 28th August to appeal against the 2010 rating list in respect of your gallops. After that date, appeals will only be possible against the 2017 rating list.